Senior Manager, Lease Administration

Description

Grade: P8Referral Level: Level 2Division: IGM Corporate Operations IGM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $290 billion in assets. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments. Mackenzie Investments, founded in 1967, is a key part of IGM’s business model, serving as a comprehensive asset-management partner for Canadian financial advisors and their clients.At Mackenzie Investments You Can Build Your Career with Confidence. We are proud to be recognized as one of Canada’s Top 100 Employers for the fourth consecutive year and one of Canada’s Best Diversity Employers. Our vision and strategy aim to innovate the industry and support Canadians in achieving their financial goals.Join our team to engage in continuous learning and skill development in a supportive environment. Experience the best of both worlds with our hybrid work environment, where you spend three days a week in the office, connecting, collaborating, and enjoying quality time with your amazing colleagues! Our Values: Be better; we strive for improvement in everything we do. Be accountable; we foster clarity and are empowered to act responsibly. Be a team; we are united to drive collective impact to achieve our goals. The Role:Reporting to the Director, Real Estate Transactions & Lease Administration, the Senior Manager, Lease Administration oversees the full lifecycle of lease administration for a national commercial real estate portfolio of more than 130 locations. This role ensures the accuracy and integrity of lease data, manages financial reconciliations and rent presentment processes, mitigates operational and financial risk, and provides strategic insights that guide budgeting, governance, and portfolio decision making.You will collaborate extensively with Finance, Legal, Facilities Management, Construction, and external service providers, acting as the organization’s subject matter expert on lease obligations, operating expenses, critical dates, and recoveries. This role is ideal for a highly analytical leader who thrives in a fast paced environment and can elevate standards, improve processes, and lead a high performing team. This is a temporary position for 1yr with the intent of converting the position to full-time. Key Responsibilities: Lease Data Governance & ComplianceOversee lease abstraction, data integrity, and document management across all platforms, ensuring information is accurate, complete, and aligned with policy and industry standards.Manage critical dates (renewals, expiries, options, terminations) and ensure timely internal actions.Interpret lease agreements and amendments to support accurate billing, rent payments, and compliance.Financial Management: Rent, CAM & ReconciliationsLead monthly rent presentment, invoice validation, and financial controls to ensure accurate, timely payment of all landlord charges.Oversee operating cost, CAM, and property tax reconciliation reviews; identify material variances and escalation risks.Track year end reconciliations, request documentation, and engage landlords to resolve discrepancies.Provide Finance with accurate occupancy cost data and forecasting support.Audit Program LeadershipLead the desktop operating cost audit program, including management of third-party consultants and audit selection based on risk criteria.Maintain audit pipeline and reporting; document findings, recoveries, and follow up actions.Portfolio Governance & Cross Functional AlignmentPartner with Facilities Management, Construction, Finance, Legal, and external teams to ensure operational activities align with lease obligations and portfolio strategy.Manage estoppel processes, support tax appeal tracking, and ensure accurate internal reporting.Provide insights to support governance, budgeting, and long-term planning.Negotiate with landlords to resolve disputes related to excessive budget increases, incorrect reconciliations, or lease‑noncompliant charges.Act as the primary escalation point for complex financial or compliance issues with landlords.Fulfill quarterly compliance testing requirements and respond to audit requests for information.Leadership & People ManagementLead and mentor the lease administration team, providing coaching, workload management, and development opportunities.Ensure adherence to SOPs and best practices; champion a culture of accuracy, accountability, and continuous improvement.Manage relationships with external consultants and service providers Qualifications:10+ years of experience in lease administration or property accounting, with deep knowledge of commercial lease structures and operating cost allocations.Proven experience managing CAM/operating expense/property tax reconciliations and rent presentment processes.Strong analytical, problem solving, and negotiation skills with the ability to navigate complex financial and compliance issues.Excellent communication skills and ability to produce executive level reporting.Proficiency with lease administration systems and financial review processes.Bachelor’s degree in Real Estate, Business, Accounting, Finance, or related field; designations such as CPM, RPA, or CCLFP are assets.The expected annual base salary range (prorated for the term) for this role is $113,000 – $125,000 , which is determined based on geographic location and candidate’s skills, knowledge and experience. In addition to base salary, this role is eligible for paid time off (prorated for the term). IGM is a diverse workplace committed to doing business inclusively – this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada – including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas. Mackenzie Investments is an accessible employer committed to providing barrier-free recruitment experience. If you require accommodation or this information in an alternate format at any stage of the recruitment process, please reach out to the Talent Acquisition team who will work with you to meet your needs. How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience to https://www.mackenzieinvestments.com/en/careers.We thank all applicants for their interest in Mackenzie Investments; however, only those candidates selected for an interview will be contacted. Please apply by 9th March 2026 #LI-JS2#LI-Hybrid