Executive Assistant

Description

Division:  IGM LegalReferral Level: Level 1Location:  Winnipeg & TorontoReports to:  EVP General Counsel IGM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $310 billion in assets as of December 31, 2025. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments. Mackenzie Investments, founded in 1967, is a key part of IGM’s business model, serving as a comprehensive asset-management partner for Canadian financial advisors and their clients. At Mackenzie Investments You Can Build Your Career with Confidence. We are proud to be recognized as one of Canada’s Top 100 Employers for the fourth consecutive years and one of Canada’s Best Diversity Employers. Our vision and strategy aim to innovate the industry and support Canadians in achieving their financial goals. Join our team to engage in continuous learning and skill development in a supportive environment. Experience the best of both worlds with our hybrid work environment, where you spend three days a week in the office, connecting, collaborating, and enjoying quality time with your amazing colleagues! Our Values: Be better; we strive for improvement in everything we do. Be accountable; we foster clarity and are empowered to act responsibly. Be a team; we are united to drive collective impact to achieve our goals.  The Role: The Legal and Compliance Division at IGM Financial is looking for an Executive Assistant to join our dynamic team of professionals.  In this position you will support the Executive Vice President and General Counsel of IGM and also the Senior Vice President and Chief Compliance Officer of IGM by providing them with professional and high-quality administrative support in a dynamic and collaborative environment. The successful candidate will thrive in a fast paced, multitasking environment with frequent competing priorities and time sensitive deadlines. They will act as a trusted partner and gatekeeper, exercising sound judgment and discretion while helping leaders prioritize and deliver on key commitments.This role will perform advanced, diversified and highly confidential duties that may be administrative in nature or project based. Strong communication and interpersonal skills are required as this role will frequently require coordinating with other Executive Assistants and professionals to coordinate meetings and frequent travel.  Key Responsibilities:Exercises judgment in deciding when to act on behalf of the EVP and CCO and when to refer issues for their personal attention.Maintains a highly dynamic and frequently changing calendar, coordinating meetings including hybrid and teams calls across multiple time zones and at times, on an urgent basis or outside of standard working hours.Proactively manages and continuously re-prioritizes the EVP and CCO’s calendar in a fast-paced environment, liaising regularly with other C-suite Executive Assistants to resolve conflicts, align shifting priorities and ensure seamless scheduling Co-ordinates complex and frequent travel arrangements, including flights, accommodations and ground transportation; actively tracks itineraries and proactively recommends adjustments based on delays, cancellations, weather or evolving business needs beyond regular business hours as required.Anticipates the needs of the EVP and CCO, plans ahead and is resourceful in a high-demand, rapidly changing environment that at times requires off hours engagement.Handles details of a highly confidential and critical nature.Collects and prepares information for use in discussions/meetings of executives or presentations to the board or for external use.May prepare high-quality, executive level PowerPoint presentations and Word documents. Tracks and prepares expense statements and assists with expense reimbursement for the EVP and CCO with a high degree of accuracy and timeliness.Assists in the coordination of team events (planning, logistics, attendee confirmations, etc.) as requested. Manages event requests, invoices, and budget as needed.Continuous improvement mindset; considers ways to utilize AI tools and technology to create greater efficiency and improve productivity in administrative tasks. Other duties as required.Qualifications:Minimum 7+ years’ experience supporting C-Suite executives with the ability to navigate the organization and network with other Executive Assistants to effectively support leadership.Demonstrated ability to build trusted relationships and influence through sound judgment, discretion, and professionalism.Proven experience interacting with senior leadership, Board of Directors, and high-profile stakeholders while maintaining strict confidentiality.Advanced technology proficiency, including Microsoft Office (PowerPoint, Excel) and digital tools to support paperless workflows and team collaboration. Strong interpersonal and communication skills, with the ability to foster a positive, professional environment.Ability to work independently, take initiative and prioritize work with a sense of urgency.Highly organized with exceptional planning, prioritization, and multitasking abilities to manage competing priorities.Strong critical thinking and problem-solving skills, with the ability to anticipate issues and act proactively.Self-directed, adaptable, and able to thrive in a fast-paced, evolving environment while consistently meeting deadlines. Benefits:  COMPETITIVE COMPENSATION & RECOGNITION: competitive base salary, performance-weighted bonus, education/career support, option to join Employee Share Purchase Plan with employer matching component. EMPLOYEE BENEFITS & INSURANCE: competitive health and dental coverage, flexible plan for you and your family and short-term & long-term disability plans. RETIREMENT SAVINGS PROGRAMS: voluntary Group RRSP enrolment with employer matching component. WORK LIFE BALANCE: paid volunteer days, competitive time off including 10 wellness days off, WorkPerks discount program, hybrid & flex work arrangements. INCLUSIVE CULTURE AND DIVERSITY: living our core values: Be a Team, Be Accountable, Be Better, engaging with community through Business Resource Groups (BRG communities are volunteer employee-led groups formed around a common interest, identity, or background).      The expected annual base salary range for this role is (72,000 – 99,500), which is determined based on skills, knowledge and experience and geographic location. In addition to base salary, this role is eligible for annual short-term incentive, health and well-being benefits, retirement and savings plan, paid time off and career development. IGM is a diverse workplace committed to doing business inclusively – this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada – including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas. Mackenzie Investments is an accessible employer committed to providing barrier-free recruitment experience. If you require accommodation or this information in an alternate format at any stage of the recruitment process, please reach out to the Talent Acquisition team who will work with you to meet your needs.    How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience to https://www.mackenzieinvestments.com/en/careers.  We thank all applicants for their interest in Mackenzie Investments; however, only those candidates selected for an interview will be contacted. Please apply by April 22 2026.#LI-JS2 #LI-Hybrid