Description

 

Division: IG-SaleDist

Location: Toronto or Winnipeg

 

IGM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $310 billion in assets as of December 31, 2025. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments. 

 

Founded in 1926, IG Wealth Management is a key part of IGM’s business model, providing comprehensive wealth management services to Canadian financial advisors and their clients.  

 

With a vision to inspire financial confidence, IG Wealth Management is recognized as one of Manitoba’s Top Employers, Canada’s Top 100 Employers, and Best Diversity Employers, aiming to innovate the industry and support Canadians in achieving their financial goals. 

 

Join our team to engage in continuous learning and skill development in a supportive environment. Experience the best of both worlds with our hybrid work environment, where you spend three days a week in the office, connecting, collaborating, and enjoying quality time with your amazing colleagues! Our Values: Be better; we strive for improvement in everything we do. Be accountable; we foster clarity and are empowered to act responsibly. Be a team; we are united to drive collective impact to achieve our goals. 

 

Position (details)

The Team Coordinator plays a critical role in supporting senior leadership and enabling the recruiting team to operate efficiently. This position requires exceptional organizational skills, proactive problem[1]solving, and the ability to anticipate needs across multiple communication channels. The Team Coordinator ensures that executives and entire Business Development team can focus on their strategic recruiting priorities by anticipating needs, managing administrative tasks, calendar management, meetings, travel, and events.

 

The Team Coordinator is responsible for planning, organizing, and executing a wide range of recurring and ad-hoc meetings across the department. This role ensures that leaders, cross-functional partners, and stakeholders have the right information, tools, and support to engage effectively. The Team Coordinator manages meeting logistics, prepares materials, maintains calendars, and anticipates needs to enable leadership to operate efficiently and stay focused on strategic priorities.

 

Responsibilities:

  • Supports Head of Business Development, VPs, and Directors, by anticipating needs and managing shared inboxes/SharePoint.
  • Monitors multiple mailboxes and triages requests to ensure timely responses.
  • Meets daily with Head of Business Development to align on priorities, manage calendars, and resolve scheduling conflicts.
  • Prioritizes urgent tasks, prepares meeting materials, and provides concise progress updates.
  • Sources content for weekly LinkedIn posts.
  • Plans and coordinates leadership, operational, recruiting, and committee meetings.
  • Oversees all logistics: room bookings, virtual setups, and tech readiness.
  • Manages annual in-person meetings, weekly Business Development team meetings, Enterprise Acquisition Offer (EAO) Committee meetings and Risk Assessment Committee meetings, virtual tours, and large book candidate meetings.
  • Supports agenda development for Enterprise Acquisition Offers (EAO) prospect meetings.
  • Works with Acquisition Recruitment Specialists (ARE) and cross-functional teams to keep recruiting workflows moving.
  • Aligns stakeholders on timelines and deliverables, and communicates changes promptly.
  • Schedules quick syncs and handles last-minute meeting needs.
  • Books travel and event registrations for executives.
  • Tracks and reconciles travel, event, and legal expenses.
  • Manages booth logistics for trade shows and corporate events.
  • Collaborates with Marketing on event materials and media.
  • Prepares PowerPoint decks for committees and events.
  • Coordinates translation needs via Workfront.
  • Anticipates recurring needs and manages prep cycles across weekly to annual cadences.
  • Recommends improvements to meeting processes and communication flow.

 

Requirements:

  • Post-secondary education in office administration or business.
  • 10+ years of experience in administrative coordination, meeting or office management, preferably supporting senior leaders or cross-functional teams.
  • Fully bilingual in English and French an asset (written and verbal) to support candidates and team members inside/outside Quebec.
  • Strong organizational, multitasking, and time-management skills with an anticipatory, proactive mindset.
  • High attention to detail, strong documentation habits, and ability to work with discretion and sound judgment.
  • Proficient with Microsoft Teams, Outlook, PowerPoint, Excel, SharePoint, and project management tools (e.g., Workfront).
  • Experience with travel coordination, expense tracking, hybrid-work practices, virtual meeting tools, and event/project coordination (assets).
  • Flexible and adaptable in a fast-paced environment with shifting priorities.
  • Professional presence with strong collaboration and communication skills at all levels of the organization.

 

 

Benefits:  

  • COMPETITIVE COMPENSATION & RECOGNITION: competitive base salary, performance-weighted bonus, education/career support, option to join Employee Share Purchase Plan with employer matching component. 

  • EMPLOYEE BENEFITS & INSURANCE: competitive health and dental coverage, flexible plan for you and your family and short-term & long-term disability plans.

  • RETIREMENT SAVINGS PROGRAMS: voluntary Defined Contribution Pension Plan 

  • WORK LIFE BALANCE: paid volunteer days, competitive time off, including 10 wellness days off, WorkPerks discount program, hybrid & flex work arrangements. 

  • INCLUSIVE CULTURE AND DIVERSITY: living our core values: Be a Team, Be Accountable, Be Better, engaging with community through Business Resource Groups (BRG communities are volunteer employee-led groups formed around a common interest, identity, or background).  

The expected annual base salary range for this role is ($62 500 – $75 700), which is determined based on skills, knowledge and experience and geographic location. In addition to base salary, this role is eligible for annual short-term incentive, health and well-being benefits, retirement and savings plan, paid time off and career development.

 

IGM is a diverse workplace committed to doing business inclusively – this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada – including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas. 

 

IG is an accessible employer committed to providing a barrier- free recruitment experience. If you require an accommodation or this information in an alternate format at any stage of the recruitment process, please reach out to the Talent Acquisition team who will work with you to meet your needs.    

 

How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience to https://www.ig.ca/en/careers

 

We thank all applicants for their interest in IG Wealth Management; however, only those candidates selected for an interview will be contacted.   

 

Please apply before February 27, 2026

 

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